How to Download Office 2016 for Free
Microsoft Office 2016 is a popular productivity suite that includes applications such as Word, Excel, PowerPoint, Outlook, OneNote, Access, Publisher, Project, Visio and Skype for Business. It has features for collaboration, mobility, cloud integration, real-time feedback and data analysis. Some of the new or enhanced features are Sway, a new way to create visual presentations, co-authoring, to work together on documents in real-time, ConfigMgr, to allow for tighter integration and simplified activation management.
download office 2016 free
If you want to use Office 2016 on your computer or device, you might be wondering how to download it for free. While Microsoft offers various plans and subscriptions for Office 2016 and Microsoft 365 (the latest version of Office), there are also some ways to get Office 2016 for free legally. In this article, we will show you how to download Office 2016 for free and how to activate it without paying anything. We will also give you some tips on how to use Office 2016 effectively.
How to Download Office 2016 for Free Legally
There are three main options to download Office 2016 for free legally. Each option has its own advantages and disadvantages, so you should choose the one that suits your needs best.
Option 1: Use the Office Offline Installer
The Office offline installer is a file that you can download from your Microsoft account portal. It allows you to install Office 2016 on your computer without an internet connection. This is useful if you have a slow or unreliable internet connection or if you want to install Office 2016 on multiple devices.
To use the Office offline installer, follow these steps:
Go to and sign in with the Microsoft account associated with your copy of Office 2016.
Select Install Office. If you have a Microsoft 365 subscription, you'll also need to select Install Office > on the Installs page.
In the Download and install window, select Other options.
Check the box Download an offline installer and select the language you want to install the Microsoft 365 apps in.
Select Download.
When prompted, save the file on your computer.
Open File Explorer and locate the new virtual drive that contains the Microsoft 365 installation files.
Select the Microsoft 365 folder from the virtual drive and then double-click either the Setup32.exe or Setup64.exe file depending on your system architecture.
Follow the instructions on the screen to complete the installation.
Option 2: Use the Office Online Version
The Office online version is a web-based version of Office that you can access from any browser. It allows you to create and edit documents online without installing anything on your computer. It also lets you collaborate and share documents with others in real-time.
To use the Office online version, follow these steps:
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Go to and sign in with your Microsoft account.
Select the app you want to use from the homepage, such as Word, Excel, PowerPoint, OneNote, Outlook, or OneDrive.
Create a new document or open an existing one from your OneDrive or other cloud storage.
Edit and format your document as you wish using the online tools and features.
Save your document to your OneDrive or other cloud storage or download it to your computer.
Share your document with others by clicking the Share button on the top right corner of the screen. You can invite people to view or edit your document, copy a link to your document, or send your document as an attachment.
Option 3: Use a Free Trial of Microsoft 365
A free trial of Microsoft 365 is a way to try out the latest version of Office for a limited time without paying anything. It gives you access to all the Office apps and features, as well as 1 TB of OneDrive cloud storage and 60 minutes of Skype calls per month.
To use a free trial of Microsoft 365, follow these steps:
Go to and select Try 1 month free.
Sign in with your Microsoft account or create a new one.
Enter your payment details. You won't be charged until the end of the trial period. You can cancel anytime before the trial ends to avoid being charged.
Select Subscribe.
Download and install Office on your computer or device by following the instructions on the screen.
How to Activate Office 2016 for Free
After you download Office 2016 for free, you might need to activate it to use it fully. Activation verifies that your copy of Office is genuine and that you are authorized to use it. There are two main options to activate Office 2016 for free.
Option 1: Use a Product Key
A product key is a 25-character code that comes with your copy of Office. It looks something like this: XXXXX-XXXXX-XXXXX-XXXXX-XXXXX. You can find your product key in different places depending on how you got Office. For example, you might find it on a sticker on the card inside the box, in an email receipt, or on your Microsoft account page.
To activate Office 2016 using a product key, follow these steps:
Open any Office app, such as Word or Excel.
Select Activate.
Enter your product key and select Next.
Follow the instructions on the screen to complete the activation.
Option 2: Use an Activator Tool
An activator tool is a software program that can bypass the activation process and make Office 2016 work without a product key. However, using an activator tool is not recommended as it may violate Microsoft's terms of service and expose your computer to malware or viruses.
To activate Office 2016 using an activator tool, follow these steps:
Download an activator tool from a reliable source. Some examples are KMSpico, Microsoft Toolkit, Re-Loader Activator, and KMSAuto Net.
Disable your antivirus software and firewall temporarily.
Run the activator tool as administrator and follow the instructions on the screen.
Restart your computer and check if Office 2016 is activated.
How to Use Office 2016 Effectively
Now that you have downloaded and activated Office 2016 for free, you might want to learn how to use it effectively. Here are some tips and tricks for using Word, Excel, PowerPoint, Outlook and other apps in Office 2016.
Tips and Tricks for Using Word
To quickly create a table of contents for your document, go to References > Table of Contents and choose an automatic or custom style.
To insert a citation or bibliography for your research paper, go to References > Citations & Bibliography and choose a style such as APA or MLA. Then click Insert Citation and select Add New Source or Manage Sources.
To check the readability and grammar of your document, go to File > Options > Proofing and check the boxes for Check grammar with spelling and Show readability statistics. Then click OK and run a spelling and grammar check.
To compare two versions of a document, go to Review > Compare and select Compare. Then choose the original and revised documents and click OK.
To add a watermark to your document, go to Design > Watermark and choose a preset or custom watermark.
Tips and Tricks for Using Excel
To quickly create a chart from your data, select the data range and press Alt + F1. You can then customize the chart type, style, layout, and data labels.
To apply conditional formatting to your data, select the data range and go to Home > Conditional Formatting. You can then choose from various options such as color scales, data bars, icon sets, and rules.
To use formulas and functions in your worksheet, go to Formulas > Insert Function or press Shift + F3. You can then search for a function by name or category, or use the formula bar to enter a formula manually.
To filter and sort your data, go to Data > Filter or press Ctrl + Shift + L. You can then use the drop-down arrows on the column headers to filter or sort your data by criteria such as values, text, dates, colors, or icons.
To create a pivot table from your data, select the data range and go to Insert > PivotTable. You can then drag and drop fields to the pivot table areas and customize the layout, design, and calculations.
Tips and Tricks for Using PowerPoint
To insert a video or audio clip into your presentation, go to Insert > Media and choose Video or Audio. You can then browse for a file on your computer or online, or record a video or audio clip using your device.
To add animations and transitions to your slides, go to Animations or Transitions and choose an effect from the gallery. You can then adjust the duration, timing, and order of the animations or transitions.
To rehearse and record your presentation, go to Slide Show > Rehearse Timings or Record Slide Show. You can then practice your presentation with a timer and record your narration and annotations.
To export your presentation as a video or PDF file, go to File > Export and choose Create a Video or Create PDF/XPS Document. You can then select the quality, resolution, and file name of the output file.
To present your presentation online, go to Slide Show > Present Online and choose Office Presentation Service. You can then share the link with your audience and control the presentation from your device.
Tips and Tricks for Using Outlook
To create a new email message, go to Home > New Email or press Ctrl + N. You can then enter the recipient's address, subject line, and message body. You can also attach files, insert pictures, add signatures, and format your message.
To manage your email messages, go to Home > Delete, Archive, Junk, Move, or Rules. You can then delete, archive, mark as junk, move to another folder, or apply rules to your messages.
To schedule a meeting or appointment, go to Home > New Items and choose Meeting or Appointment. You can then enter the details of the event such as date, time, location, attendees, subject, and description. You can also add attachments, set reminders, and make it recurring.
To organize your contacts, go to People > New Contact or New Contact Group. You can then enter the information of the contact such as name, email, phone, address, and notes. You can also create a contact group to send messages to multiple contacts at once.
To access your calendar, tasks, and notes, go to Calendar, Tasks, or Notes. You can then view, edit, and create events, tasks, and notes. You can also sync your data with other devices and apps.
Tips and Tricks for Using Other Apps
Office 2016 also includes other apps that can help you with various tasks and projects. Here are some tips and tricks for using some of them.
To create a visual presentation with Sway, go to and sign in with your Microsoft account. You can then create a new Sway or open an existing one. You can add content from various sources such as your device, OneDrive, Bing, YouTube, Twitter, and more. You can also apply different styles, layouts, and themes to your Sway.
To create a database with Access, go to File > New and choose Blank database or a template. You can then create tables, queries, forms, reports, and macros to store and manipulate your data. You can also import or export data from other sources such as Excel, SharePoint, SQL Server, and more.
To create a diagram with Visio, go to File > New and choose a template or a blank drawing. You can then use the shapes, stencils, connectors, and tools to create your diagram. You can also add data, text, images, and effects to your diagram.
To create a project plan with Project, go to File > New and choose Blank project or a template. You can then enter the tasks, durations, dependencies, resources, costs, and deadlines for your project. You can also use the views, reports, and tools to track and manage your project.
To make a video call with Skype for Business, go to Contacts > Find someone or Add a contact. You can then enter the name or email address of the person you want to call. You can also start a group call by selecting multiple contacts. Then click the video icon to start the call.
Conclusion
Office 2016 is a powerful and versatile productivity suite that can help you with various tasks and projects. Whether you need to create documents, spreadsheets, presentations, emails, databases, diagrams, or video calls, Office 2016 has an app for that. You can also download and activate Office 2016 for free legally by using one of the options we discussed in this article. However, you should also be aware of the risks and limitations of using Office 2016 for free, such as malware, expiration, or reduced functionality. If you want to enjoy the full benefits and features of Office 2016, you might want to consider buying a license or subscribing to Microsoft 365.
FAQs
Here are some common questions and answers about Office 2016.
Q: What are the system requirements for Office 2016?
A: The minimum system requirements for Office 2016 are:
Operating system: Windows 7 or later, Windows Server 2008 R2 or later
Processor: 1 GHz or faster x86- or x64-bit processor
Memory: 2 GB RAM
Hard disk: 3 GB available disk space
Display: 1280 x 800 screen resolution
Graphics: DirectX 10 graphics card
Internet connection: Required for online features and activation
Q: How can I update Office 2016?
A: You can update Office 2016 automatically or manually. To update Office 2016 automatically, go to File > Account > Update Options and select Enable Updates. To update Office 2016 manually, go to File > Account > Update Options and select Update Now.
Q: How can I uninstall Office 2016?
A: You can uninstall Office 2016 from your computer or device by following these steps:
Go to Control Panel > Programs > Programs and Features.
Select Microsoft Office 2016 and click Uninstall.
Follow the instructions on the screen to complete the uninstallation.
Q: How can I get help and support for Office 2016?
A: You can get help and support for Office 2016 by using one of these options:
Go to and browse or search for topics related to Office 2016.
Go to File > Feedback in any Office app and send a comment or suggestion to Microsoft.
Go to File > Help in any Office app and click the question mark icon to access the Help pane.
Contact Microsoft support by phone, chat, or email. You can find the contact details on .
Q: How can I learn more about Office 2016?
A: You can learn more about Office 2016 by using one of these options:
Go to and explore the features, plans, and pricing of Office 2016.
Go to and discover what's new and improved in Office 2016.
Go to and access free online courses and tutorials for Office 2016.
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